Activity - Using workspace features to usefully share a key project document
Participants - 1 project manager, 1 project board member, several team members
Issue logs are an important aspect of the PRINCE2 project management methodology. They are really useful for controlling a project and are used to log any "issues" that are important and any steps being taken to address the "issues". What I have experienced is that they work best when they are visible to a number of key people in the project.
In the past I have e-mailed similar project control documents to team members responsible for the delivery of products. This does present a challenge to version control..... once the issue log has been sent then it will get out of date when a new project issue is raised by the project manager and also when the team manager updates an issue with new information. There is a real danger that people are working on different versions and therefore the clarity that comes from an issue log is replaced with confusion.
What I have experienced recently is a real benefit from using a simple spreadsheet for each discreet project and sharing it online with the team members and a member of the project board. The spreadsheet has been hosted on Google docs which has offered some definite online collaboration benefits:
- Different-Time : as project manager I have been able to continue to raise issues while the team have been updating it with information about resolutions to issues.
- Different-Time: My project board member is able to see what is happening if they want to get a live, current update.
- Real-Time: Google docs has enabled us to look at the same document during checkpoint meetings (using Skype) and collaboratively update the issue log during our discussion
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